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Department filter

  • Updated

You can use a department filter to display information for specific departments on the timeline or　analytics page.

Index
・Turning on/off a department filter
　┗ Turning on the department filter
　┗ Turning off the department filter
・The display order of departments
・Settings and tips for a department filter on the Timeline
　┗ Department filter settings
　┗ Tips
・Settings and tips for a department filter in the analytics
　┗ Department filter settings in the analytics
　┗ Tips for editing a department name

 

 

Turning on/off the department filter

Turn on / off the department filter from Team Admin > Team > General Settings > Timeline Department Filter

 

Turning on the department filter

When the "Department filter initial setting" is on, the timeline that a member will see after sign-up will display posts of the member's department.
※Changing a member's department after their sign-up won't automatically change the department filter settings.
※ Each member can set their own the department filter, whether the "Department filter initial setting" is on or off.

Example)
Employee D belongs to the Department C.
When Employee D opens Unipos, his timeline displays the posts of the Department C.
↓
Employee D was transferred to the Department E.
The admin has removed the Department C and has added the Department E.

However, when Employee D openes Unipos after this change has been made, he will still see the Department C's timeline.

As described above, the admins can only manage the ""initial"" setting.
Employee D can update his own department filter to the Department E in order to change his timeline display at the time of his next sign-in."

※Departments must be pre-registered to use the Department filter initial setting.
Please refer to: How do I register new department information?

 

Turning off the department filter

When the ""Department filter initial setting"" is turned off, the entire team's posts will be displayed on the timeline.

 

The display order of departments

  • The departments you belong to is displayed at the top of the filter list.
  • Departments are displayed in the ascending order of the first digit and then in the alphabetical order.
  • To change the order, please update the department codes in accordance with the above display rule.

※When you search departments or teams, they will be displayed in the order of the department codes, not based on the hierarchy of the departments.

(Display order example)

Department code: 1, Department name: XX
Department code: 10, Department name: XX
Department code: 2, Department name: XX
Department code: 3, Department name: XX
Department code: a1, Department name: XX

 

Settings and tips for a department filter on the Timeline

Department filter settings

Users can add a department filter on their timelines to display certain departments' posts.
（The upper limit is 10 departments）

  • If you choose a parent department, all the child departments underneath that parent department will be automatically chosen.

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  • If you choose a child department, its parent department will NOT be chosen.

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Please refer to: [For Users] How to set up a department filter on the timeline.

 

Tips

※For newly registered departments, posts that precede the registration date of the department will not be included when a department filter is used.

Example)
If you change "Sales department" to the newly registered "Planning department"
→ Posts that were created under "Sales department" will not be included in the "Planning department" filter. Only the posts that were created under "Planning department" will be displayed when you apply a filter.

 

※When a department name is edited, posts that were created under the old department name will also be included when a department filter is used.

Example)
Sales Department (old department name) → Sales A Department (edited department name)
→ When a department filter is used for ""Sales A Department"", the posts created under ""Sales Department"" will also be included."

 

Settings and tips for a department filter in the analytics

Department filter settings in the analytics

You can add a department filter in the analytics to display certain departments' usage details.

If you apply a parent department in the filter, all of the relevant child departments will be automatically included in the search results.

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Tips for editing a department name

Once the name and members for an existing department are edited, you will see the following changes in the usage details, etc.

  • The new department name will be reflected to the data prior to the edit.
  • The number of members in the department appear to be decreased (or it appears that more members belonged to the department in the past.)

To prevent any confusion, please ensure to register subdivided departments and then transfer members from old departments.

 

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