Index
・Accounts which are subject to the monthly subscription fee
・How should we classify incentive payments in accounting?
・Can Unipos be used by part-time employees or temp staff?
・Can we use Unipos without converting points to employees' salaries or wages?
・How do we modify an employment agreement?
・In our company, the total points earned in a month are paid out in the following month. What happens if a post shared in January receives claps and points in March?
・Can you give us some of the examples of offering incentive payments to part-timers or temp staff?
・Our on-site partner from an external organization prepares an invoice for a consignment fee and peer bonus. Do we need to charge a consumption tax on the peer bonus too?
▼Accounts which are subject to the monthly subscription fee
Accounts that meet the following conditions are subject to the monthly subscription fee.
The user's status is 1 (Awaiting sign-up) or 2 (Active) for six days or more in that month.
※There are four types of account status in total.
1. Inviting / Awaiting sign-up
The member has not yet signed up for Unipos.
2. Active
The member has signed up and their account is not "suspended" or "deleted."
3. Suspended
The admin has suspended the member's account.
4. Deleted
The admin has deleted the member's account.
※The account status can be confirmed from Admin Settings > Member > Download all members as a CSV file.
※If you wish to exclude a user's account from the current month's fee, such as a leaving users, please delete or suspend the account by 23:59 on the 5th of the current month.
Please see below for FAQ.
▼How should we classify incentive payments in accounting?
Based on a user's employment status, each organization can flexibly decide the source and ratio of incentive payments.
For details of expense items, please contact the accounting department within your organization.
▼Can Unipos be used by part-time employees or temp staff?
For part-time employees, all you need to do before using Unipos is to modify their employment agreement.
You can convert Unipos points to money and pay to a temp staff member in addition to their regular wages. In that case, please make sure to notify the temp agency of the associated additional cost.
▼Can we use Unipos without converting points to employees' salaries or wages?
Yes, you can! Other examples to use points include:
①SDGs plan （※Your organization will automatically donate the same amount of Unipos points you received）
②EnterprisePlus plan（※We will not provide payments from companies to employees, but will utilize Unipos' usage promotion measures.）
③ Utilize data of the number of points and claps for an in-house commendation, etc.
※Click here for more details on the Unipos Gift Pay option.
▼How do we modify an employment agreement?
Once an employment agreement is modified to specify that Unipos points will be paid out in addition to salary or wage, the revised agreement must be submitted to the head of the Labor Standards Inspection Office.
- Modified employment agreement
- Notification of changes in the employment agreement
- A statement by the employee representative
Please click the link below for further information.
▼In our company, the total points earned in a month are paid out in the following month. What happens if a post shared in January receives claps and points in March?
Points are tallied in the month a post was clapped for, not when it was shared on Unipos. In your case, the points which the post received in March will be paid out in April.
▼Can you give us some of the examples of offering incentive payments to part-timers or temp staff?
The examples below are listed in the order from most to least common.
1. Convert points to a gift card. ※A gift card is separate from a salary or wage, and therefore, an employment agreement is not revised.
2. Convert points to a gift card. ※A gift card is processed as a salary or wage.
In this case, gift cards are taxable. You may need to inform the temp agency of the gift card amount once a year or so.
3. Convert points to cash. ※Cash is handled as a salary or wage. In this case, gift cards are taxable. You may need to inform the temp agency of the gift card amount once a year or so.
These are some of the common patterns. To find out the way most suitable to your organization, please discuss with your labor relations team.
▼Our on-site partner from an external organization prepares an invoice for a consignment fee and peer bonus. Do we need to charge a consumption tax on the peer bonus too?
There are a couple of options.
- Consider peer bonuses as part of the consignment fee and deduct consumption tax.
- The partner organization temporarily assumes the responsibility to pay peer bonuses to the on-site partner. This way, the transaction will not be subject to consumption tax. →This option may be realistic in your situation.
The details should be discussed between your partner organization and the accounting department within your organization.
Whichever option you may choose, please keep in mind the following two points.
・The taxation process for consumption tax must match between your organization and your partner organization.
・If peer bonus is handled as part of salaries or wages, your partner organization needs to deduct income tax from the earned peer bonus.